Executive Assistant to the CEO

Legend Biotech is seeking an Executive Assistant to the CEO as part of the Administrative team based in Bridgewater, NJ.

Role Overview

Legend Biotech is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO.

This is a newly created role, central to ensuring the CEO's time is protected and focused on the company's highest priorities. The ideal candidate will own calendar, travel, and day-to-day administrative operations end-to-end, anticipating needs before they arise and exercising sound judgment on what requires the CEO's attention versus what can be handled directly.

Key Responsibilities

• Manage a complex, fast-changing calendar. Prioritizing competing requests, resolving conflicts, and protecting focus time. 
• Coordinate all domestic and international travel, including flights, hotels, ground transportation, and visas, with contingency planning for schedule changes.
• Plan logistics for meetings, leadership offsites, investor conferences and industry congresses (e.g., ASH, EHA, ASCO).
• Triage and manage correspondence and inbound requests, flagging what's time-sensitive and drafting routine responses.
• Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
• Process expense reports and manage administrative budgets related to the CEO's office.
• Serve as a trusted point of contact for senior leadership, and external stakeholders on scheduling and logistics matters.
• Coordinate site visits and town halls across locations, including international sites.
• Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
• Maintain strict confidentiality on sensitive business, personnel, and governance matters.

 

Requirements

• 5+ years supporting a C-suite executive, ideally in a public company, biotech/pharma, or other fast-paced, high-governance environment.
• Exceptional organizational skills and follow-through; comfortable managing ambiguity and shifting priorities.
• Sound judgment and absolute discretion with confidential and sensitive information.
• Strong written communication skills.
• Proficiency with calendar, travel, and expense management tools (e.g., Outlook, Concur or similar).
• Calm, resourceful, and solutions-oriented under pressure.
• Bachelor's degree preferred, not required.
• AI Literacy: Possesses a working knowledge of AI technologies and approved AI tools, applies them responsibly to enhance productivity and decision-making, exercises appropriate human oversight of AI-generated outputs, and complies with organizational policies governing AI use.

 

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