Executive Assistant, Secretariat of the Board of Management, Executive Committee & Supervisory Board

Job Title

Executive Assistant, Secretariat of the Board of Management, Executive Committee & Supervisory Board

Job Description

Are you a highly organized professional who thrives at the heart of executive decision-making?

As Executive Assistant to the Secretary of the Board of Management, Executive Committee & Supervisory Board, you'll play a pivotal role in supporting Philips' highest governance bodies and helping ensure the smooth operation of the Secretariat.

In this dynamic and highly visible position, you'll serve as a trusted partner to the Secretary, coordinating key governance activities, orchestrating board processes, and helping deliver seamless meetings and events from planning through execution. You'll work closely with senior leaders across the organization, including Board of Management members, Executive Committee members, Supervisory Board members, Executive Assistants, internal stakeholders, and external advisors.

We're looking for someone who combines exceptional organizational skills with sound judgment, discretion, and a proactive mindset. If you enjoy building relationships, managing complexity, and making things happen behind the scenes in a fast-paced international environment, this role offers a unique opportunity to make a meaningful impact at the highest levels of the organization.

Availability to work 32 hours per week minimum, with the opportunity to work full-time (40 hours per week) based on candidate preference and business needs.

 

Your role:

• Support the Secretary in the preparation, organization and follow-up of Board of Management, Executive Committee, Supervisory Board and Committee meetings.
• Coordinate meeting logistics, agendas, pre-read distribution and document management.
• Maintain calendars and support annual planning cycles.
• Support Annual General Meeting preparations.
• Manage complex calendars and meeting schedules.
• Coordinate domestic and international travel, visas, accommodations and itineraries.
• Manage mailbox communications and prioritize incoming requests.
• Handle confidential information with the highest degree of professionalism and discretion.
• Act as a key point of contact for Board of Management members, Executive Committee members, Supervisory Board members and their assistants.
• Build strong working relationships across the organization and externally.
• Ensure a professional and responsive experience for all stakeholders.
• Coordinate approvals, expenses, purchase orders and related administrative processes.
• Provide backup support within the Executive Assistant and Secretariat team when required.

You're the right fit if you have:

• Relevant education and 7+ years of experience as an Executive Assistant supporting C-suite executives, board-level stakeholders or senior leadership teams.
• Experience in a fast-paced, multinational and matrixed environment.
• Excellent organizational and planning skills with exceptional attention to detail.
• Strong ability to prioritize, multitask and perform under pressure.
• Proactive, resourceful and solution-oriented mindset.
• Excellent verbal and written communication skills in Dutch and English (minimum C1 level).
• Strong stakeholder management skills and executive presence.
• High level of integrity, discretion and judgement.
• Team player who can also work independently with minimal supervision.
• Advanced proficiency in Microsoft 365 and digital collaboration tools. 

Compensation & benefits

Doing meaningful work should come with fair, transparent rewards. The base salary range for this role is EUR 61,100 - EUR 101,900. We determine pay within the range using objective factors, like the skills the role requires, your relevant experience and the responsibility you'll have in this role, alongside internal equity and local market considerations. 

This role is eligible for 3% short term incentive with your rewards linked to both individual performance and company results. We’ll share the full approach with you during the interview process, so you can make a clear, informed decision. Benefits include hybrid working, paid time-off, health and wellbeing benefits, learning and development opportunities.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week (or more if required).

This role is an office role. 

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business here.
• Discover our rich and exciting history here.
• Learn more about our purpose here.

If you're interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.

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