Executive Assistant, People and Culture

<p><b>Job title: </b>Executive Assistant, People and Culture</p><p><b>Location: </b>Morristown, NJ</p><p></p><p><b>About the job</b></p><p>Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.  </p><p></p><p>The Executive Assistant, People &amp; Culture will be responsible for providing primary support to the Global Head of People &amp; Culture Strategy &amp; Portfolio in addition to support to members of the P&amp;C Strategy &amp; Portfolio Leadership Team.</p><p>The incumbent provides outstanding administrative and operational support to senior leadership, ensuring the smooth and efficient day-to-day flow of operations. This role requires a seasoned professional who works with a high degree of independence, discretion, and integrity in a fast-paced, dynamic environment.</p><p></p><p><b>About Sanofi </b></p><p>We’re an R&amp;D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. </p><p></p><p><u><b>Main responsibilities:</b></u></p><p><b>Calendar &amp; Time Management</b></p><ul><li><p>Proactively manages executive calendars in real-time, resolves scheduling conflicts, and prioritizes meetings and urgent matters independently</p></li><li><p>Manage multiple priorities simultaneously with a strong sense of urgency</p></li><li><p>Partners with other Executive Assistants and/or leaders to find optimal meeting times, collect agenda items and objectives, and manage overall calendar/time demands and workflows</p></li></ul><p><b>Travel, Expense, &amp; Events</b></p><ul><li><p>Plan and book comprehensive domestic and international travel arrangements including (but not limited to): flights, trains, hotels, cars, international visas, and other reservations as needed</p></li><li><p>Monitor and execute expense management, ensuring that receipts and charges are processed in a timely manner and per internal policies</p></li><li><p>Plan and execute on-site and off-site meetings and events, including venue bookings and coordination (internal or external), A/V needs, and catering logistics; may be required to be on-site for these meetings to provide on-site executive support</p></li><li><p>Plan and coordinate virtual events e.g., all-hands meetings, webinars, etc.</p></li></ul><p><b>Administrative Operations</b></p><ul><li><p>Prepare and compile information for presentations, reports, correspondence, and other ad hoc materials using MS Office (Outlook, Teams, PowerPoint, Excel, Word)</p></li><li><p>Process purchase orders and carefully track invoices, payments, and ensure vendors are billing in a timely manner and according to our policies</p></li><li><p>Manage document repositories including SharePoint and Teams sites</p></li></ul><p><b>Stakeholder Engagement and Collaboration</b></p><ul><li><p>Partner effectively with all levels of the organization (including senior stakeholders and their EAs) as well as external stakeholders</p></li><li><p>Perform duties with an optimistic and “can-do” attitude to help support the team, mission, and objectives</p></li><li><p>Performs other duties as required in support of the leadership team and broader organizational needs.</p></li></ul><p></p><p><b>About you</b></p><p><b><u>Education / Skills:</u></b></p><ul><li><p>High School Diploma or GED and 6&#43; years administrative experience</p></li><li><p><b>Communication:</b> Outstanding oral and written communication skills</p></li><li><p><b>Technical Proficiency:</b> Strong computer skills with expertise in MS Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and corporate digital tools e.g., Concur, Coupa</p></li><li><p><b>Emotional Intelligence:</b> Ability to navigate office dynamics, build internal networks, and interact comfortably with individuals at all levels</p></li><li><p><b>Judgment &amp; Confidentiality:</b> High degree of discretion in handling sensitive information; exercises excellent judgment in complex or confidential situations</p></li><li><p><b>Accountability &amp; Integrity:</b> Works independently with a positive attitude, takes full ownership of actions and follow-through.</p></li></ul><p></p><p><b>Why Choose Us?  </b></p><ul><li><p>Bring the miracles of science to life alongside a supportive, future-focused team. </p></li><li><p>Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. </p></li><li><p>Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. </p></li><li><p>Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. </p></li></ul><p></p><p>Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. </p><p>#GD-SA ​ <br />#LI-SA </p><p>#LI-Onsite</p><p>#vhd</p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><h1>Pursue <i>progress</i>, discover <i>extraordinary</i></h1><p>Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.</p><p></p><p>At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.</p><p></p><p>Watch our <a href="https://www.youtube.com/watch?v&#61;SkpDBZ-CJKw&amp;t&#61;67s" target="_blank">ALL IN video</a> and check out our Diversity Equity and Inclusion actions at <a href="https://www.sanofi.com/en/our-responsibility/equality-and-inclusiveness" target="_blank">sanofi.com</a>!</p><p></p><p></p><p><i>US and Puerto Rico Residents Only</i></p><p>Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.</p><p></p><p><i>North America Applicants Only</i></p><p></p><p>The salary range for this position is:</p>$36.81 - $49.08<p></p><p>All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs. Additional benefits information can be found through the <a target="_blank" href="https://benefits.sanofiusallwell.com/fleet/public/index/ba511bf8-5c32-4828-9861-ab985fffab90/?cid&#61;sanofi">LINK</a>.</p>