Executive Assistant, JAPAC

Acute Care Technology

At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.

The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.

At ZOLL, you won’t just have a job. You'll have a career—and a purpose.

Join our team. It’s a great time to be a part of ZOLL!

Essential Functions

Executive Support

The Executive Assistant (EA) serves as a strategic partner to the Vice President, JAPAC, enabling effective leadership of a complex, multicultural and fast-growing regional organization. This role goes beyond traditional executive support and requires strong business acumen, high discretion, proactive problem-solving, and the ability to operate confidently across diverse Asia Pacific markets. The EA acts as a force multiplier—anticipating needs, driving alignment, and ensuring disciplined execution across the region.

• Provide high level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements.

• Manage complex scheduling across multiple time zones, prioritizing critical business needs.

• Prepare briefing materials, presentations, reports, and correspondence on behalf of the executive.

• Act as a gatekeeper, screening and prioritizing communications and requests.

Meeting & Communication Management

• Organize internal and external meetings, including agenda preparation, logistics, and follow-ups.

• Take meeting minutes where required and track action items to ensure timely completion.

• Draft and review emails, presentations, and communications for internal and external stakeholders.

• Liaise with regional and global teams to coordinate schedules and initiatives.

Project & Operational Support

• Support key projects and initiatives by tracking timelines, coordinating stakeholders, and monitoring progress.

• Assist in the preparation of budgets, expense tracking, and reporting.

• Maintain organized documentation and filing systems (electronic and physical).

• Support planning and execution of leadership meetings, town halls, and offsite events.

Travel & Expense Management

• Arrange domestic and international travel, including flights, accommodation, visas, and itineraries for senior leadership.

• Prepare detailed travel schedules and ensure alignment with business priorities.

Confidentiality & Discretion

• Handle sensitive and confidential information with the highest level of integrity.

• Maintain professionalism when dealing with senior stakeholders, customers, and partners.

Office Administration & Operations Management

• Oversee daily office operations to ensure a well-organized, efficient, and professional working environment.

• Act as the point of contact for office related matters, ensuring timely resolution of issues.

• Ensure compliance with company policies, safety standards, and local regulatory requirements.

• Assist in organizing company events, team activities, and employee engagement initiatives.

Required/Preferred Education and Experience

• Bachelor’s degree in Business Administration, Communications, or related field preferred.

• Minimum 5 years of experience supporting senior leadership or executives.

• Experience in multinational or fast-paced corporate environments is advantageous.

• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• High level of professionalism, discretion, and attention to detail.

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.