Executive Assistant / Coordinator

<p style="text-align:left"><b>Job Description Summary</b></p>-Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance<p style="text-align:inherit"><br /> </p><p style="text-align:left"><b>Job Description</b></p><p><b> Major accountabilities: </b> </p><ul><li><p>General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks.</p></li><li><p> Involved in strategic planning processes.</p></li><li><p>Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department.</p></li><li><p> Accommodates customer’s specific needs.</p></li><li><p>Work processes in own area of responsibility: Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.</p></li><li><p>Handling of administrative projects: Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.</p></li><li><p>Proactively engage stakeholders to ensure that on site client’s expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.</p></li><li><p>24/7 emergency call support and site attendance is required.</p></li><li><p> Flexibility and ownership of the overall operations.</p></li><li><p>Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)</p></li></ul><p><b> Key performance indicators: </b></p><ul><li><p>Enhance operational effectiveness and efficiency -Consistently monitor and control the quality of performance -Reduce operational costs -Maximize asset value and extend asset life cycle </p></li></ul><p><b> Minimum Requirements: </b> <br /> <b> Work Experience: </b></p><ul><li><p>Managing Crises.</p></li><li><p>Cross Cultural Experience.</p></li><li><p>Collaborating across boundaries.</p></li></ul><p><b> Skills: </b></p><ul><li><p>Quality decision making.</p></li><li><p>Managing resources.</p></li><li><p>Creativity and visioning.</p></li><li><p>Being assertive.</p></li><li><p>Conflict management.</p></li><li><p>Challenging the status quo.</p></li><li><p>Influencing and persuading.</p></li><li><p>Transaction Deal Structuring.</p></li><li><p>Franchise Strategy Prioritization.</p></li><li><p>Analyzing stakeholder requirements.</p></li></ul><p><b> Languages :</b></p><ul><li><p>English</p></li><li><p>Ukrainian</p></li></ul><p style="text-align:inherit"><br /> </p><p style="text-align:left"><b>Skills Desired</b></p>