Executive Assistant, CEO & CFO (Hybrid)

We’re seeking an exceptional Executive Assistant (EA) to provide direct support to our CEO and CFO. This task master role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism. 

What you'll achieve :

• Precision Scheduling: Manage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly.
• Global Logistics: Execute all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Board & Investor Liaison: Coordinate and manage scheduling for major committee and board meetings and manage DocuSign distribution, as needed.
• Financial Administration: Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse/Certify, Concur, or Expensify.
• Data & Comms Content: Create, edit, and format professional presentations, reports, and communications using both Google Workspace and Microsoft Office 365.
• Confidential Communications: Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders.
• Deliverables Tracking: Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team.
• Event Planning: Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting.
• Cross-Functional Collaboration: Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes.

What you'll need to be successful: 

• 5+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.) Ideally in a high-growth technology or medical device environment.
• Demonstrated mastery in calendar management and travel logistics for multiple executives.
• Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Experience managing expenses and corporate credit cards in Emburse/Certify, or equivalent systems.
• Exceptional written and verbal communication skills; proven ability to interface with board members, investors, and physicians.
• Strong attention to detail, organizational excellence, and follow-through on deliverables.
• Proven discretion handling confidential and sensitive company information.
• Experience coordinating Board of Directors logistics or investor communications.
• Demonstrated success in event and meeting planning (retreats, off-sites, small corporate functions).
• Expert in bottom line and up front communication style, delivering complex updates in concise, actionable formats that minimize the executives cognitive load.
• Demonstrated high-output task management.
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