Executive Assistant

MISSION The Path https://www.thepath.ai is a research lab and consumer health company on a mission to provide therapy-grade help and coaching for anyone, anytime. Over 3 billion people a year have a problem large enough to warrant therapy but the barriers to access - around price, time, geography, stigma, and language - are so large that less than 10% of these people are getting the help they need. The Path exists because help shouldn’t depend on privilege, because intelligence should serve humanity, and because clarity is the first act of care. Our purpose-built AI therapists provide evidence-based mental health support delivered through artificial intelligence, designed to get smarter with every session. The Path was built by a neuroscientist who understands how the brain actually changes. Most AI chat tools were not. Every role here moves that work forward. Join a small, passionate in-person team in San Francisco building the AI and the clinical research behind it! THE OPPORTUNITY We are seeking an exceptional Executive Assistant to support the founders. You will manage their schedules and priorities while overseeing office operations. As a culture carrier, you will hep to foster a vibrant, connected team environment keeping energy high, morale strong, and operational flow in a positive state. *This is a mid-level position. Seeking a professional with 3 to 8 years of experience as a Office Manager/Executive Assistant; ideally within a startup environment. RESPONSIBILITIES - Executive Support: Seamlessly handle all administrative tasks for both founders, including calendar management, travel, meeting prep, email triage, and ad-hoc projects, ensuring founders can focus on high-level strategy and decision-making - Office Management: Oversee the SF office operations on a hybrid basis (three days per week in-office), including supplies, event planning, onboarding new employees, and overall creating a clean, beautiful, high-energy workplace that supports productivity - Travel Coordination: Book travel, lodging and workspace on behalf of the entire team, including periodic weeks (e.g. every other month) when the whole company, including any remote employees, will all be in SF together - Culture Cultivation: Act as the founders' eyes and ears, providing daily morning updates on team performance, attendance, energy levels, and any emerging issues, while proactively fostering a positive atmosphere through team-building activities, recognition programs, and open communication channels - Team Connectivity: Bridge the gap between founders and the team during travel or remote periods, relaying key messages, gathering feedback, and ensuring employees feel heard, valued, and directly linked to leadership - SaaS and Vendor Management: Make sure invoices get paid on time, and make sure our external vendors for compliance, legal, accounting, taxes etc. have the context they need and are delivering results in a timely manner. Provision access for the entire team to all our SaaS products during onboarding and offboarding - Energy Maintenance: Organize and lead initiatives to keep office morale high, such as social events, wellness activities, or motivational check-ins, resulting in measurable improvements in team satisfaction and engagement metrics COMPETENCIES - Organizational Mastery: Excels in multitasking and prioritization, using tools like calendars, project management software, and communication platforms to keep everything running smoothly - Interpersonal Excellence: Outgoing and approachable, builds strong relationships across all levels of the organization, communicating effectively with empathy, positivity, and optimism to inspire and motivate others - Discretion and Trustworthiness: Handles sensitive information with the utmost confidentiality, earning trust as a reliable confidant who provides honest, insightful feedback - Culture Advocacy: Embodies and promotes a positive, optimistic, productive company culture, sensing team energy and intervening with creative solutions to maintain high spirits and connectivity - Adaptability: Thrives in a dynamic environment, adjusting to founders' travel schedules, unexpected requests, and evolving team needs while maintaining composure and efficiency - Strong Communication: Delivers clear, concise updates and reports, both verbally in daily meetings and in written form, ensuring founders are always informed and aligned LIFE AT THE PATH - Work Model - San Francisco hybrid (Tue–Thur in office Union Square). Full-time - Benefits - comprehensive health/dental/vision/life insurance , flexible PTO, and WFH reimbursement - Our team thrives in a high-trust culture that fosters individuality, creativity, agency, and development OUR COMMITMENT TO DIVERSITY AND INCLUSION The Path is proud to be an equal opportunity employer. We celebrate diversity and encourage applications from everyone; especially those whose identities are traditionally underrepresented in tech. We do not discriminate on race, religion, color, gender expression or identity, sexual orientation, ancestry, national origin, citizenship, age, marital status, veteran status, disability status, political belief, or any other characteristic protected by law.   APPLICATION PROCESS We’re excited to review your application! If your experience aligns with business needs, our hiring team will reach out to schedule an initial screening call and walk you through the next steps of our interview process. While we try our best to respond to everyone, the high volume of applications may mean we’re unable to provide individual updates if we decide not to move forward.