Executive Assistant

The Executive Assistant provides high-level administrative and operational support to the Chief Financial Officer, Chief Commercial Officer, and the Vice President of Sales. This role ensures executives are supported with exceptional organization, communication, and follow-through. The ideal candidate thrives in a fast-paced environment, anticipates needs, manages competing priorities, and handles sensitive information with the highest degree of professionalism and confidentiality. Responsibilities: - Provide daily administrative support to the CFO, CCO, and VP of Sales, including calendar management, meeting coordination, travel arrangements, and expense reconciliation. - Prioritize and manage complex schedules, ensuring executives are prepared for meetings, presentations, and deadlines. - Screen and triage email and correspondence, drafting responses and managing follow-ups as needed. - Prepare, proofread, and edit executive-level communications, presentations, and reports. - Coordinate internal and external meetings with sales leadership, field teams, and key customer or partner contacts. - Support planning and logistics for sales trainings, national sales meetings, conferences, and commercial events. - Manage timelines and coordinate multi-department projects on behalf of both executives. - Prepare agendas, capture meeting minutes, and drive follow-up actions to completion. - Serve as a point of contact for internal and external stakeholders, ensuring clear and timely communication. - Assist with special projects, process improvements, and strategic initiatives as assigned. - Maintain organized filing systems (digital and physical) for executive materials. - Support HR and Operations during onboarding, team events, and companywide communications when needed. - Manage expense reports, contract routing, and internal approval workflows. - Uphold the highest standards of confidentiality, professionalism, and judgment in all interactions.