Executive Assistant

Executive Assistant

Position Summary:

• Hourly position

• Onsite based out of our Tampa, FL location

The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.

Our Tampa location is the corporate headquarters of Catalent.
 

The Role:

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations

• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes

• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals

• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials

• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions

• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities

• Process and reconcile travel and expense reports using Concur

• Other duties as assigned

The Candidate:

• High school diploma or equivalent required; college degree preferred

• Minimum of three years’ experience supporting senior leaders in an executive assistant role

• Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus

• Willingness to work extended hours or overtime as business needs require

• Reliable transportation required

• Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds

Why You Should Join Catalent:

• Defined career path and annual performance review and feedback process 

• 152 hours of PTO + 8 paid holidays

• Several Employee Resource Groups focusing on D&I

• Generous 401K match 

• Medical, dental and vision benefits effective day one of employment 

• Tuition Reimbursement 

• WellHub - program to promote overall physical wellness 

Catalent offers rewarding opportunities to further your career!  Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference. 

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond— it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE.