Executive Administrative Assistant, Regulatory Affairs
Becton Dickinson
This listing was originally posted on Becton Dickinson's careers page. Formulate is an equal opportunity job aggregator and is not involved in the hiring process. Where salary information is estimated, it is derived from BLS industry benchmarks and may differ from actual compensation.
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Upgrade to Pro — $25/moBD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
This position provides administrative support to the Vice President of Regulatory Affairs Management, Enterprise Excellence, and their respective team. Responsibilities include coordinating various administrative tasks, meeting preparation, travel coordination, and drafting reports and presentations. The Assistant must be able to handle multiple projects simultaneously, exercise good judgement, and maintain strict confidentially.
Job Responsibilities: (Primary Duties, Roles, and/or Authorities)
Organize and maintain calendars, including scheduling meetings and domestic/international travel arrangements.
Coordinate, draft, and/or support preparation of presentations and other critical materials, including weekly and monthly reports to management and periodic Town Halls.
Track and help drive completion of key deliverables and follow up on outstanding items. Provide background information and supporting documents in preparation for scheduled meetings.
Prepare and reconcile expense reports.
Participate in various team meetings, including assisting, scheduling, and preparing meeting minutes when applicable.
Coordinate meetings both within and outside of BD, including disseminating conference call information, booking conference rooms, arranging catering needs, updating security list, etc.
Manage the procurement of services, office supplies and departmental needs including processing purchase orders and invoices, assisting with supplier set up and reports as needed.
Responsible for managing shared team calendars and internal event planning as necessary, including, but not limited to off-site meetings and workshops.
As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives when needed.
Other tasks and/or projects as assigned.
Minimum Requirements:
Associate degree
A minimum of 10 years’ experience as an Executive Administrative Assistant in a fast-paced environment.
Preferred Qualifications:
Knowledge and Skills:
A keen attention to detail with the ability to prioritize workload and manage tasks independently.
Forward-looking thinker, who actively seeks opportunities and proposes solutions.
Self-starter who drives tasks to completion on time.
Ability to exercise good judgement in keeping team members adequately informed.
Excellent oral and written communication skills, with the ability to interact and communicate effectively with individuals at all levels of the organization.
Thorough knowledge of technology, particularly Microsoft Office programs (PowerPoint, Word, Excel, Outlook, Teams, OneDrive) and travel and expense management programs.
Physical Demands: (if applicable)
When work is performed in an office environment the position requires the ability to operate standard office equipment.
Ability to travel ~10%.
Work Environment: (if applicable)
Position is in-office Monday-Thursday, with the option to be Remote on Friday.
At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.
For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.
At BD, we are committed to supporting our associates’ well-being, development, and success through a performance-based culture. For this position, BD offers a competitive compensation package along with the following benefits specific to this role:
Health and Well-being Benefits
Other Well-being Resources
Retirement and Financial Well-being
Life Balance Programs
Other Life Balance Programs
Leave Programs
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.
We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.
To learn more about BD visit https://bd.com/careers.
Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.
Required Skills
Optional Skills
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At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You."
Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.
Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.
Salary Range Information
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