Execution & Excellence Project Coordinator

Job Description Summary

The EE Project Coordinator is responsible for the end-to-end coordination and execution of processes involving external stakeholders, ensuring alignment with Execution Excellence standards, governance, policies, SOPs and transparency requirements. The role acts as a central orchestrator and gatekeeper ensuring compliant, documented and audit-ready execution.

 

Job Description

Major Accountabilities

 

·         Coordinate end-to-end execution of processes involving external stakeholders, ensuring structured planning, tracking, and timely delivery.

 

·         Act as governance gatekeeper, ensuring full compliance with policies, SOPs, controls, and approval workflows.

 

·         Validate documentation and approvals prior to execution, ensuring completeness, accuracy, and audit readiness.

 

·         Ensure accurate, complete, and timely submission of transparency-related data in line with local and global requirements

 

·         Coordinate external vendors, ensuring compliance, deliverable quality, and full activity traceability.

 

·         Monitor execution, identify risks or deviations, and drive corrective actions in a timely manner.

 

·         Drive process standardization and continuous improvement, increasing efficiency and reducing errors.

 

·         Guide stakeholders on correct process execution, governance requirements, and workflows.

 

·         Ensure adherence to Ethics, Risk & Compliance standards, supporting internal controls and audit processes.

 

·         Manage systems supporting EE processes, ensuring data accuracy, completeness, and consistency across platforms.

 

·         Perform data reconciliation across systems, resolving discrepancies and ensuring transparency, traceability, and data integrity.

 

Key Performance Indicators (Suggested priority KPIs *italicized)

 

·         Coordinates meetings and administrative support activities with precision, ensuring compliance with all requirements.

·         Maintains documentation and records to ensure information is complete, reliable, and audit-ready.

·         Follows internal policies and approval workflows to support Ethics, Risk & Compliance standards.

·         Ensures transparency reporting in all data processing activities, making information accessible and traceable for stakeholders.

·         Processes purchase orders, invoices, payments, and data reconciliation accurately and on time across all platforms.

·         Delivers proactive communication and resolves issues to achieve stakeholder satisfaction and guide process execution.

·         Drives continuous improvement in administrative and operational processes for greater efficiency and fewer errors.

 

 

Ideal Background

Education:

·      Bachelor’s degree is advantageous but not essential.

Languages:

·      Local language.

·      Fluent English.

 

Experience/Professional Requirement:

Relevant Experience

·         2–3 years’ experience in a coordination, administration, sales support, marketing support, or general secretarial role.

·         Ability to work autonomously and manage competing priorities.

·         Strong customer service, communication, and stakeholder management skills.

·         Strong planning, organization, accountability, and time management capabilities.

·         Experience working across systems, processes, and multiple stakeholder groups.

·         Ability to apply compliance requirements, policies, and operational procedures in day-to-day work.

·         Problem Solving & Continuous Improvement

·         Proactive mindset with a focus on continuous improvement and efficient execution.

 

Skills Desired

Administrative Assistance, Adobe InDesign, Advertising Campaigns, Business Networking, Communication Skills, Curiosity, Customer Retention, Digital Marketing, Marketing Collateral, Marketing Communications, Marketing Plans, Mobile Marketing, Press Releases, Social Media, Sop (Standard Operating Procedure), Trade Shows