Engagement Specialist & Executive Assistant

Roles and Responsibilites:

 Employee Engagement

• Lead and oversee the GCC Finance group employee engagement plan

• Organize & execute GCC Finance group town halls and events

• Lead and guide the employee resource groups in delivering culture-building activities to bring the Hub community together

• Ensuring all communication and engagement plans follow industry standards, internal policies, and best practices

• Track and record engagement expenditures

• Create impactful storytelling video compilation and other digital content for Hub activities (pre- and post-event)

Work in partnership with other GSK’s Subject matter experts, communication specialists, Global capability & engagement lead locally & in other countries.

Executive Support:

• Manage complex calendars, prioritize meetings, manage meeting logistics and resolve scheduling conflicts as needed to protect the Exec’s time.

• Coordinate international travel, visas, travel expenses and produce complex travel itineraries when needed for senior staff within GFS.

• Serve as key point of contact for general department questions. 

• Work collaboratively to escalate and resolve issues.

• Coordinate and plan department meetings and gatherings

• Mentor, coach, train others on use of internal systems and processes as required

• Maintain a high degree of proficiency in a variety of database, software, and internal systems in order to provide high-quality administrative support

• Manage multiple concurrent tasks and appropriately prioritise workload. 

• Communicate and interact with various senior leaders in GSK.

 We are looking for professionals with these required skills to achieve our goals:

• Any graduate or post-graduate

• Proven work experience as a project coordinator or similar role with 5 to 8years of relevant experience.

• Excellent interpersonal and organizational skills (The most crucial skill for this role), ability to effectively communicate, influence and work well with others in a culturally diverse matrixed organization.

• High proficiency in a broad range of computer skills including Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites, and demonstrated ability to learn new software. Good knowledge of contemporary digital communications and social media best practices

• Flexible to work in different time zones and can adapt to the program needs (no night shift or weekend work).

• Experience in managing a portfolio of engagement activities across a broad range of areas

• Experience in creating and executing communication and engagement plans that support business objectives and increase employee engagement

• Able to grasp and champion GSK purpose, strategy, and culture.

 .

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

Inclusion at GSK:

As an employer committed to Inclusion, we encourage you to reach out if you need any adjustments during the recruitment process.

Please contact our Recruitment Team at IN.recruitment-adjustments@gsk.com to discuss your needs.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

It has come to our attention that the names of GlaxoSmithKline or GSK or our group companies are being used in connection with bogus job advertisements or through unsolicited emails asking candidates to make some payments for recruitment opportunities and interview. Please be advised that such advertisements and emails are not connected with the GlaxoSmithKline group in any way.

GlaxoSmithKline does not charge any fee whatsoever for recruitment process. Please do not make payments to any individuals / entities in connection with recruitment with any GlaxoSmithKline (or GSK) group company at any worldwide location. Even if they claim that the money is refundable.

If you come across unsolicited email from email addresses not ending in gsk.com or job advertisements which state that you should contact an email address that does not end in “gsk.com”, you should disregard the same and inform us by emailing askus@gsk.com, so that we can confirm to you if the job is genuine.