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Position Summary:
The EHS Specialist will support the Global EHS strategy for compliance and risk management in the delivery of Safety Data Sheets (SDS) and related Illumina product and chemical management information and processes. This individual will author Illumina product SDS using the SAP EHS module while supporting Illumina’s on-site chemical inventory and SDS Right to Know (RTK) systems. Key responsibilities include authoring Safety Data Sheets (SDS) using the SAP EHS Module, coordinating with the SDS Right to Know (RTK) Vendor (3E) on systems performance, and ensuring alignment with regulatory standards.
This role also supports Dangerous Goods (DG) classifications to enhance product safety and compliance. Proficiency in SAP EHS, 3E systems, effective communication, vendor management, and project management are essential.
Responsibilities:
- Author Illumina product SDS using SAP EHS software in coordination with the Global EHS team and stakeholders, and related timelines.
- Support maintenance of the SAP EHS Module, ensuring data integrity and compliance with regulatory standards.
- Collaborate with business stakeholders to collect and examine information needed to support the SDS authoring process including but not limited to chemical composition, physical and chemical properties, hazards, and safe handling practices.
- Plan, coordinate, and execute the transition of legacy SDSs to the SAP EHS Module.
- Ensuring that SDSs adhere to relevant regulations and guidelines, such as OSHA’s Hazard Communication Standard (HCS) and the Globally Harmonized System (GHS).
- Keeping SDSs up-to-date based on changes in product formulations or regulations.
- Providing SDS data to business stakeholders including but not limited to GHS label information and DG classifications.
- Support the process to ensure SDS is published and available on the Illumina SDS search engine for customers.
- Assist with customer requests for SDS or related hazard communication information.
- Liaise with the Right to Know (RTK) Vendor (3E) to manage updates, resolve issues, and oversee vendor performance.
- Support the RTK system and ensure regulatory compliance. The RTK system is used to manage chemical inventory and SDS for all Illumina employees at all Illumina locations.
- Manage and continuously improve the RTK and on-site chemical inventory process, ensuring data accuracy, proper labeling, and accessibility.
- Reconcile chemical inventory records and address discrepancies with site representatives.
- Provide stakeholders with inventory data, GHS label information, and DG classifications.
- Deliver training on SDS content, chemical safety, and hazard communication processes.
- Act as the regulatory audit/inquiry point of contact for hazard communication and chemical inventory.
- Maintain records for SDSs, chemical inventories, and regulatory documentation.
- Analyze performance metrics to assess program effectiveness and identify improvement opportunities.
- Support documentation of existing and revised business processes related to hazard communication and chemical inventory.
- Collaborate with global and regional EHS teams to align hazard communication and inventory programs.
- Interact with the Global and Regional EHS teams– coordinating daily activities and projects.
- Identify and implement process improvements in SDS authoring, RTK system, chemical inventory management, and vendor coordination.
- Troubleshoot and solve problems that arise. Work with Global Information Systems (IT) to assist in technology-related problem-solving and troubleshooting and escalate system issues as necessary.
- All listed tasks and responsibilities are deemed essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities.
Education and Experience:
- Bachelor’s Degree, in Industrial Safety, Occupational Health & Safety, Industrial Hygiene, Environmental Sciences, Environmental or Safety Engineering, Biology, Chemistry, Chemical Engineering, Public Health, Business, IT Management, or related discipline with 2 years of industry experience.
- Proven expertise in the SAP EHS Module, including system configuration and customization.
- Experience in project management.
- Hands-on experience with SAP EHS Module and 3E systems (or similar systems) is highly preferred.
- Strong understanding of OSHA Hazard Communication Standard (HCS), Globally Harmonized System (GHS), and Dangerous Goods (DG) classifications.
- Proven ability to manage vendor relationships and ensure compliance with contractual obligations.
- Experience with data management, regulatory compliance, and EHS systems troubleshooting is a plus.
- The ability to learn technical processes quickly.
Requirements
- Strong experience in biotechnology, life sciences, or pharmaceutical-related industry.
- A strong understanding of chemistry, chemical hazards, and toxicology.
- Knowledge of relevant regulations (e.g., OSHA, GHS) and experience with SAP SDS authoring software.
- Good technical abilities in information management system execution and support.
- Strong teamwork skills across a team operating globally.
- Build strong relationships with internal and external business partners.
- Energetic and positive enthusiastic disposition.
- Strong verbal and written communication, interpersonal and organizational skills.
- Strong attention to detail.
- Willingness to work in shifts to support the US region (No night shift required).
- Ability to take initiative and adapt to frequently changing priorities simultaneously and think creatively, critically, and strategically to solve problems in a complex environment with urgency, agility, and calm.
Our ideal candidate is hardworking, committed to customer excellence, proactive, adaptable to changing environments and priorities, and highly organized. They embrace a growth mindset and take the initiative to ensure accurate and compliant SDSs. Their ability to collaborate effectively, communicate clearly, and perform high-quality work in technical systems is essential in this role.
We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.