When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
Key Accountabilities:
Administrative tasks
- Collection and organization of incoming and outgoing correspondence (where required).
- Responsible for providing administrative support of signatures processes (wet-ink and e-signatures)
- Coordination / ordering / generation of PO# for translation services
- Printing, copying, faxing, mailing, scanning, and filing of correspondence and documents (agreements, PoAs, amendments, other site contracts-related documents)
- Arranging shipment for agreements, PoAs, amendments, other site contracts-related documents
- Coordinating delivery / scanning / sending of documents
- Supporting generation, compilation, and distribution of team key performance metrics for both, internal and external stakeholders
- Assisting with department-wide ad hoc queries, tasks and issues regarding systems, access and ticket resolution (e.g. CLM, Concur, KOFAX, PMED, VAULT)
- Support with reception, cataloging, classification and tracking of resource assignment and management needs, both regional and global construct
Additional
- Ad hoc support work and special projects (internal and external)
Skills:
- Proficient knowledge of Microsoft Office programs (Excel, Word and PowerPoint).
- Excellent organizational skills, discipline and attention to detail.
- Ability to handle multiple tasks efficiently and effectively in a dynamic environment.
- Proactive, result-oriented, confident, self-motivated, and driven / high energy.
- Flexible attitude with respect to work assignments and new learning.
- Team player with very good, professional interpersonal skills.
- Excellent communication skills (verbal & written).
- Confidentiality maintenance as well as use of discretion when carrying out tasks.
- Sense of urgency with strong client focus.
- Strong customer-oriented attitude
- Fluent in oral and written English
- Willingness to work in a multicultural environment and to value the importance of teamwork.
- Shows commitment to and performs high quality of work.
Knowledge and Experience:
- Assistant Site Contracts role requires 1 to 2 years of experience in administration support/project assistant role
- Working experience in a global, fast-paced environment
Education:
- Basic education in business / law / administration or related fields, or equivalent experience (advance university students are applicable)