Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
OBJECTIVES/PURPOSE
- Facilitate and manage cross-functional teams’ GCP inspection readiness and execution activities throughout the study lifecycle
- Embed real-time inspection readiness strategies into daily operations in collaboration with study teams, aligned with Global Development Compliance and Clinical Quality Assurance.
- Ensure high-quality deliverables for global studies or programs by guiding study teams on adherence to operational processes and well-prepared documentation
- Champion proactive and continuous prioritization of inspection readiness, focusing on key study operational processes and GCP process excellence, including TMF quality strategies, study-level risk assessments and actioning compliance monitoring signals
ACCOUNTABILITIES
- Provide just-in-time guidance to study teams on key operating model processes and required documentation, prioritizing real-time inspection readiness
- Manage and guide teams on inspection readiness planning, including developing and maintaining inspection readiness plans and tools in collaboration with cQA and GCP Excellence in Clinical Trials leadership.
- Facilitate development of key inspection deliverables including but not limited to required listings, functional presentations, issue related storyboard development, and study team preparation for audits and inspections
- Action compliance monitoring signals and study health metrics with teams to mitigate real-time issues
- Engage appropriate Sponsor and CRO SMEs in inspection readiness activities and study-level risk assessment investigations
- Oversee and manage overall TMF performance and processes, including risk-based oversight strategies and adherence to TMF Plan and TMF Index, to ensure compliance and inspection readiness, including the cross-functional study team and outsourced elements to the CRO.
- Lead and participate in Strategy Team Meetings and Lead Core Team Meetings for assigned projects
- Ensure effective communication and issue escalation internally and externally with vendors
- Maintain project management documentation such as plans, timelines, and progress reports for ongoing inspection readiness
- Coordinate key activities to enable study team readiness for internal study audits and regulatory inspections, including management of required listings and study team preparedness
- Manage functional teams during inspections, collaborate with SMEs, provide follow-up, and ensure timely fulfillment of requests and responses.
- Facilitate and monitor study-specific CAPA related activities in collaboration with GCP Compliance Management and QA
- Identify and implement improvements in inspection readiness and study execution processes.
- Provide regular status updates to stakeholders and leadership.
- Ensure alignment with functional SMEs and cQA in real time throughout study lifecycle and during audits and inspections.
Technical/Functional (Line) Expertise
- Comprehensive understanding of the pharmaceutical industry (e.g., clinical development, operating models, the prescription drug distribution process, etc)
- Effective project management leader
- Advanced expertise in GCP, ICH and applicable global and local regulatory standards governing clinical research
- Advanced expertise in complex Trial Master File deliverables, TMF structures and electronic document management systems (ie.CTMS, SSU, eTMF), Veeva preferred
- Strong ability to learn new systems and technology quickly and provide training to cross-functional study teams
- Demonstrated abiltity to monitor, interpret and action key performance metrics including study compliance and TMF health data
Leadership
- Demonstrated ability to work across functions, regions and cultures
- Excellent communicator, able to persuasively convey both ideas and data, verbally and in writing
- Proven skills as an effective team player who can influence stakeholders, engender credibility and confidence within the company
- Embraces and demonstrates a diversity and inclusion mindset and role models these behaviors for the organization
- Navigation of changing priorities and communication managment
- Managing deliverables; demonstrating the ability to lead others to drive deliverables forward
Decision-making and Autonomy
- Accountable for implementing resourceful and effective strategies for cross functional team performance; ability to make independent decisions for designated function; escalation of issues as needed.
- Ability to work in a fast-paced environment with demonstrated ability to manage mulitple competing tasks and demands.
- Ability to work with timelines and complete tasks according to deadline.
Interaction
- Effectively navigates the changing external and internal environment and leads others through change by creating and inspiring and engaging workplace
- Effectively resolve conflict in a constructive manner
- Ability to collaborate effectively with internal and external study team including vendors as needed
Innovation
- Ability to take risks implementing innovative solutions; comfortable with flexibility to adapt to changing environment.
- Applies lessons learned to continuous improvement of GCP excellence, training and documentation management practices across study teams
Complexity
- Ability to work in a global ecosystem (internal)
- Requires strong attention to detail in oversight and completion of competing delivarables
- Ability to take ownership and manage tasks, as well as communicate effectively, establishing priorirties, scheduling and monitoring deadlines for multiple complex studies or programs
EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:
- Minimum of 6+ years clinical research experience in pharmaceutical or biotechnology field
- Solid knowledge of and experience in GCP compliance, regulatory inspection readiness and study execution processes
- Experience with CROs and outsourced clinical trial activities, sponsor experience preferred
- Solid knowledge of drug development and clinical trial processes, including related standards and documents.
- Experience in clinical trials systems management and oversight (Veeva preferred)
- Proven awareness of sponsor oversight requirements and regulations
- Experience in problem solving, negotiations and collaborative team building with non- direct reports and other stakeholders is required
- Strong project management and communications skills to effectively assess risks, establish priorities, take initiative, and meet deadlines
- Must be able to work in a fast-paced, changing environment with demonstrated ability to prioritize multiple competing tasks and demands
- Solid knowledge of regulatory requirements governing clinical trials and industry best practices
- Bachelor’s degree preferred or commensurate with experience
- Must be able to efficiently utilize computer software programs such as Microsoft Office for general use, project management and presentations