Business Operations Coordinator (based in Petaling Jaya, Malaysia)

About us

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne, please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

General Description:

Due to the continuous growth of the business, we are looking for a Business Operations Coordinator to provide high quality and proactive end-to-end administrative and operational support to our fast-paced and dynamic Malaysia team based in Petaling Jaya, Malaysia. Reporting to Director, Commercial Lead, Malaysia. The Business Operations Coordinator will be responsible for but not limited to:

Main Responsibilities:

General administration:

• Being main point of contact for BeOne Medicines Malaysia office
• Manage all company related documents and pass the documents through the relevant functions to fulfill the requirement and ensure proper document retention
• Manage travel booking including hotel and transportation arrangement, and business travel visa application when required
• Support the on-boarding process for new members
• Vendor list creation and support on new vendors onboarding
• Liaise with vendors on services to support commercial related activities
• Liaise with relevant functions to support on PR/PO process
• Acts as the go-to business operations support representative for the team, liaise and provide flexible support to work within and across business functions

Company meetings & events coordination (internal and external):

• Logistics support e.g. hotel and meeting room reservation for internal meetings that are held in Malaysia e.g. regional meeting, senior leadership country visit etc.
• Coordinate cross-functional/company-wide events and meetings
• Organize and coordinate business meetings, events and activities from end-to-end, such as planning, logistic preparation, execution, minutes and follow-up if needed

Commercial administrative support:

• Support on the sales related activities by coordinating with distributor and relevant functions to ensure the smooth sales operation as required within timeline e.g. support on tender and hospital listing document preparation, facilitating in sample management and sales order management etc.
• Provide end-to end support for all HCP/HCO engagement activities e.g. BeOne Medicines standalone symposium, third party sponsorship event etc.
• Provide additional sales and marketing related activities support as required
• Ensure proper and compliance document retention for all commercial related activities aligned with company SOP
• Support for all document/materials preparation and the program execution related to the access solutions e.g. Patient Access Program (PAP) and Managed Entry Agreement (MEA).

Other administrative support:

• Being flexible to take on other assigned tasks and activities, when necessary

Qualification Required:

Education Required: 

Preferably Bachelor of degree in Business Administration or similar commercial related discipline

Experience & Qualifications:

• 7+ years prior office administration / management experience, preferably in fast-growing mid-sized organizations.

• Basic English proficiency

Skills & Competencies:

• Mature & professional

• Work independently and make sound judgement

• Exercise high level of integrity and confidentiality at work

• Strong can-do attitude, with great sense of ownership and accountability

• Efficient, manage workloads well, enjoy working under fast-paced & dynamic environment

• Proactive with excellent time management and organization skills

• Strong interpersonal and communication (verbal and written) skills.

• Attention to details with high quality of work is key

• Action and goal oriented

• Flexible mind-set, team player, collaborative spirit

• Systematic problem solving

Computing Skills & Technology:

• Proficient in MS Office (Words, Excel, PowerPoint, Outlook)

• Proficient in Collaboration tools such as Teams, One Drive, SharePoint and Zoom.

• Working knowledge of Concur, SAP Purchase Orders, Ariba, Workday, DocuSign.

• A quick learner to new technology and applications

• Adobe Illustrator, Photoshop, In Design, Premiere Pro skills an advantage

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeOne Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeOne is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.

Due to BeOne’s global operation, job applicants’ data will be stored overseas with adequate protection. Besides, job applicants’ data will be stored for no longer than is necessary to facilitate potential application for other suitable positions in BeOne. For further details, please refer to BeOne’s Job Applicant Privacy Policy (https://beonemedicines.com/privacy-policy).

If you voluntarily provide your personal information to us, it is deemed as you have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms. If you voluntarily provide the personal information of other job applicants to us, it is deemed as you have ensured that the relevant individuals have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms.

If you have any concern, please DO NOT provide any resume or other personal information to us.