Business Administrative Assistant

We are looking for a highly motivated Business Administrative Assistant to join our Business Operations team!

This is an onsite part-time contracting position based in our Fremont CA office. You are expected to work approximately 25-30 hours per week, Monday to Friday.

How You’ll Contribute

• Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review
• Order and manage company SWAG
• Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
• Manage Company travel arrangements and associated reporting
• Monitor the Company’s voice message system and greet/escort guests
• Activate/deactivate access cards in the security system and create photo ID badges
• Manage employees’ onboarding and offboarding process
• Manage incoming and outgoing mail and packages
• Manage the maintenance of a neat and orderly office environment
• Manage company Certificate of Insurance (COI) process and vehicle policy programs
• Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
• Other ad hoc tasks as requested

Qualifications, Skills, Knowledge & Abilities

• Associate degree
• 1-2 years of office administrative experience is preferred
• Be able to use computer proficiently, including Microsoft Office Suite and data entry
• Highly organized and strong time management skills
• Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
• Be able to demonstrate good communication and interpersonal skills
• Be detail-oriented with focus on accuracy
• Ability to read and interpret documents
• Regular, consistent and punctual attendance
• May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

This contracting position offers an hourly pay rate between $25/hour and $28/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.

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