Associate Event Coordination Manager, Customer Excellence, Japan

About us

BeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne, please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

Job Description:

General Description: 
The Associate Event Coordination Manager plays a crucial role in executing commercial activities through events, contributing to the overall growth and development of the company. This role ensures the smooth and high-quality implementation of events planned by headquarters in compliance with laws, internal regulations, and brand strategies. Responsibilities include collaborating with internal departments and external vendors, managing event operations, coordinating marketing requirements, overseeing budget management, and implementing improvements
 

Responsibilities:  
•    Responsible for the practical implementation of various events planned and designed by headquarters (such as national seminars, regional seminars, co-hosted conferences, webinars, etc.) in a smooth and high-quality manner, in accordance with laws, internal regulations, and brand strategies. Act as the coordination point between internal departments and external venders, leading the overall progress, ordering, and management of event operations. Specifically, the responsibilities include the following:

•    Event Management Overview
•    Coordinate operational requirements from marketing event owners, manage vendor relationships, and ensure effective event execution.
•    Oversee venue selection, equipment specs, and establish operational plans for the event day.
•    Manage production of promotional materials (invitations, distribution materials, signage, etc.) and support on-site operations, including troubleshooting.

•    Purchasing and Contract Management
•    Handle estimates, orders, contracts, and payment processing efficiently.
•    Use procurement systems like SAP/Ariba for expenditure management and ensure vendor cost.

•    Reporting and Improvement
•    Direct post-event reporting and vendor evaluations, identifying areas for improvement and ensuring compliance with event documentation and regulations.

Qualification Required:

Education Required:  
Bachelor’s degree or above, medical or related majors preferred
 

Qualification:   

Must Requirements
•    5-8 years of experience in event management in the pharmaceutical or healthcare industry (e.g., lectures, symposiums, conferences)
•    Practical experience in vendor management, purchasing, and contract processing
•    Strong communication skills for effective interaction with internal and external stakeholders
•    Ability to manage multiple projects simultaneously (multitasking skills)
•    Understanding of pharmaceutical promotion codes, fair competition regulations, and data protection regulations
•    Strong project management skills, able to promote cross-departmental cooperation and lead performance projects to achieve results 
•    Ability to handle emails and documents in English (when collaborating with vendors and internal global teams)

Preferred Requirements
•    Sales experience in an oncology related field
•    Experience using procurement systems such as SAP/Ariba
•    Experience in hosting webinars (e.g., Zoom, Teams, ON24)

What We Offer To Our Valued Employees

• Market competitive compensation package including performance-based annual bonus scheme
• Company shares (generous welcome grant and performance-based annual equity plan!)
• In-house and external learning and development opportunities
• Fantastic benefits program and keep improving!
• Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.
• Join us and Make momentum in your career!

BeOne Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

BeOne is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.

Due to BeOne’s global operation, job applicants’ data will be stored overseas with adequate protection. Besides, job applicants’ data will be stored for no longer than is necessary to facilitate potential application for other suitable positions in BeOne. For further details, please refer to BeOne’s Job Applicant Privacy Policy (https://beonemedicines.com/privacy-policy).

If you voluntarily provide your personal information to us, it is deemed as you have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms. If you voluntarily provide the personal information of other job applicants to us, it is deemed as you have ensured that the relevant individuals have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms.

If you have any concern, please DO NOT provide any resume or other personal information to us.