Associate Director, Program Management

The Opportunity:

This is an exciting, high-profile, and highly visible Program Management opportunity to advance first-in-Class RAS(ON) Inhibitors through clinical development.  The ideal candidate is a very proficient and self-motivated program manager with a solid understanding of drug development. The Associate Director (AD) acts as a connector across the program ensuring clarity of roles and responsibilities, decision making and accountability for deliverables.  They routinely partner with the Lead Program Management and Sub-Team Leaders to translate program strategy into an efficient execution plan. They understand the objectives of the program team and the roles of sub-team members to facilitate productive discussions and decision-making. The AD manages cross-functionally to achieve program milestones.   They also play a pivotal role in communications, making sure that teams have access to accurate and timely information regarding program decisions, assumptions, expectations and timelines.

Overall, the AD is responsible for program execution at the sub-team level.  They not only care about the outcomes but how we get there. The successful candidate will draw upon their experience to:

• Understand the program strategy, stakeholders and interdependencies and works with sub-teams to develop set priorities and execute against their plans.

• Manage the integrated project plan and project assumptions (accounting for goals, key objectives, deliverables, risks) to enable accurate project, financial and portfolio analyses for business planning processes.

• Identify critical path activities, resource constraints, risks, and conflicts that could impact the timelines or budget; work with subject matter experts to construct appropriate mitigation plans.

• Contribute to scenario planning (comprising costs, timelines, risks, and project strategy) to inform stage gate, portfolio, budget and long-range planning.

• Manage the preparation, review, editing and submission of project documents, presentations and communications.

• Lead an efficient information flow within the project team and sub-teams,and prepare materials and reports for internal advisory and governance meetings.

• Practice effective meeting and information management including, timely meeting agendas and minutes.

• Facilitate project team meetings, follow up on action items, document meeting materials and decisions, and act as a primary contact for project team related information.

• Partner with the sub-team leads to ensure the team achieves and maintains a high-level of sustainable performance. Identify and resolve issues related to efficient and effective team operation.

• Recommend and implement opportunities for streamlining team and business processes.

• Drive adoption of project management systems and best practices across the program team.

• Onboard and train new team members on program structure, relevant stakeholders and program management resources (team site, project plan, RAID log, meeting calendar, etc.).

• Support new programs and special projects as needed.

Required Skills, Experience and Education:

Ideal candidate will have the following experience and be able to demonstrate the following:

• B.A. or BSc. in Life Sciences and at least 5 years’ experience in the biotech/pharmaceutical industry with at least 2 years’ direct development project management experience managing cross-functional development teams.

• Understanding of the clinical drug development process and regulations, coupled with strong proficiency in project management practices, tools, and methodology.

• Expertise in developing and managing project scope, deliverables, risk & resource requirements including, schedule / timeline management, and risk management.

• Excellent interpersonal skills, including clear, succinct, and timely communication and proven ability to foster important relationships with key stakeholders.

• Outstanding verbal and written communication skills with the ability to summarize complex information into simple concepts; has the ability to effectively interact across team line functions as well as with external key stakeholders.

• Proven track record of good decision making and exercising sound judgment.

• Experience using Project Management software to manage project timelines and resources (e.g., MS Project, SmartSheet, OfficeTimeline, and OnePager Pro etc.).

• Strong computer proficiency with MS Office suite, SharePoint and similar document archiving systems.

Preferred Skills:

• MSc. or MBA or Ph.D. a plus.

• PMP (Project Management Professional) or other PM certification or equivalent is a plus.

• Experience in Oncology therapeutic area is strongly preferrable. 

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