Associate Director, Congresses and Events, Midsized Markets

The Opportunity:

As part of our growing Midsized Markets organization, we are seeking a strategic and hands-on Regional Congresses & Events Associate Director reporting to the VP, General Manager Midsized Markets. This role is critical in shaping and delivering RevMed’s presence at key international and national congresses, as well as leading the strategy and execution of internal events across the Midsized Markets. The role connects strategic priorities with flawless execution, working in close partnership with Regional and Global Events, Marketing, Medical, and cross-functional stakeholders, as well as external vendors and Midsized Markets affiliates. The successful candidate will bring deep expertise in congress strategy and execution, strong project management capabilities, and a proven ability to lead cross-functional teams to deliver high-impact, compliant, and differentiated congress and event experiences aligned with RevMed’s goals.

Required Skills, Experience and Education:

• Lead the strategic planning and end-to-end execution of the congress and events plan in Midsized Markets, ensuring alignment with RevMed’s portfolio priorities and regional objectives.

• Own the full lifecycle of national congresses, from annual planning through execution and post-event evaluation.

• Own the full lifecycle of local external and internal events such as cycle meetings, from annual planning through execution and post-event evaluation.

• Serve as the primary point of contact for all congress-related activities in Midsized Markets, partnering closely with cross-functional stakeholders (Medical, Commercial, Market Access, Compliance, etc.) to drive alignment, define objectives, and deliver high-impact engagements.

• Lead cross-functional planning forums, establishing clear timelines, milestones, and communication frameworks to ensure seamless execution.

• Support medical in their coordination of symposia and investigator events in Midsized Markets in terms of logistics.

• Direct all aspects of congress delivery, including exhibit strategy and execution, agency and vendor management, booth experience, attendee engagement, and on-site operations.

• Oversee logistics planning, including registration systems, accommodation, hospitality, and venue partnerships.

• Develop and manage congress budgets, ensuring accurate forecasting, financial discipline, and cost optimization while maximizing event impact.

• Identify and implement innovative, sustainable, and scalable solutions to enhance congress presence and engagement.

• Integrate congress strategies into broader omnichannel engagement plans to ensure consistent and impactful stakeholder experiences across touchpoints.

• Lead vendor and agency partnerships, including selection, scope definition, performance management, and continuous process improvement.

• Support booth staffing, internal training materials, and on-site coordination (virtual or physical). 

• Drive post-congress activities, including cross-functional debriefs, performance tracking (e.g., engagement metrics, qualitative feedback), and identification of insights to inform future strategies.

• Ensure all congress and event activities are executed in full compliance with RevMed policies, applicable industry codes, and legal/regulatory requirements.

• Lead planning and execution of internal events, including coordination of internal attendees across the congress calendar and alignment with organizational priorities.

• Partner with logistics providers to manage end-to-end event operations, including travel, accommodation, and on-site execution.

• Oversee development and delivery of event materials, delegate kits, and on-site support plans to ensure a high-quality participant experience.

• Champion RevMed’s core values in all aspects of congress and event delivery.

• Manage the development of internal congress guides, briefing documents, and post-congress summary reports. 

• Ensure timely tracking of congress deliverables, budget tracking, and issue resolution. 

• Manage documentation related to vendor contracts, content approvals, and HCP interactions. 

• Support transparency reporting requirements related to scientific meetings and congresses. 

Preferred Skills:

• Bachelor’s degree in Marketing, Business, Communications, Life Sciences, or a related field; advanced degree preferred or equivalent relevant experience.

• Significant experience leading end-to-end planning and execution of congresses and large-scale events within the biotech industry.

• Strong knowledge of global healthcare compliance frameworks and their application to congress and event activities.

• Proven ability to lead complex projects across multiple stakeholders, managing competing priorities and timelines with strong attention to detail.

• Experience managing external vendors and agencies, including contract negotiation, scope definition, and performance oversight.

• Excellent written and verbal communication skills in English; German and French are a plus.

• Willingness and ability to travel internationally to support congresses and events, as required.

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