Assistant - Administration/Account payable

TMI Canada<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><span>As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—</span><span>you’ll</span><span> be doing things that matter, leading at every level, and winning a better way. </span><span>We’re</span><span> committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where </span><span>everyone’s</span><span> empowered to be their best.</span></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p>Under broad supervision, reconciles and adjusts various general ledger accounts and/or bank statements. May perform moderately complex analysis of performance results. Compiles, consolidates, and analyzes accounting and finance information for the production of financial statements and reports. Role typically requires between 3 and 5 years of experience.<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><b><span>Position Summary</span></b></p><p></p><p><span>The Administration and Accounts Payable Assistant is responsible for reviewing, validating, processing, and participating in month-end closing. The person also provides administrative support to the sales team, by coordinating the organisation of visitors and events. This role requires working closely with the Accounts Payable and Payroll Coordinator.</span></p><p></p><p><b><span>Roles and Responsibilities</span></b></p><p></p><p><u><span>Support the finance department for accounts payable</span></u></p><p></p><p><span>• </span><span>Receive, verify (3-way match), and enter invoices according to procedures in place</span></p><p></p><p><span>• </span><span>Process manual invoices against the proper GL accounts</span></p><p></p><p><span>• </span><span>Prepare batch of online payments, discounts, and regular payments, according to payment terms</span></p><p></p><p><span>• </span><span>Follow up with suppliers for any disputed invoices</span></p><p></p><p><span>• </span><span>Ensure proper on-boarding process for new suppliers</span></p><p></p><p><span>• </span><span>Ensure proper treatment of sales taxes according to rules and restrictions</span></p><p></p><p><span>• </span><span>Record end-of-month accruals according to month-end schedule</span></p><p></p><p><span>• </span><span>Prepare monthly reconciliation of Inter-Company accounts and resolve any discrepancies</span></p><p></p><p><span>• </span><span>Produce various specific, periodic, and analytical reports</span></p><p></p><p><span>• </span><span>Account for and pay representatives&#39; commissions</span></p><p></p><p><span>• </span><span>Enter job labor hours against manufacturing projects</span></p><p></p><p><span>• </span><span>Other assigned responsibilities</span></p><p></p><p><u><span>Provide general administrative support to the sales and marketing department</span></u></p><p></p><p><span>• </span><span>Schedule appointments, meetings and trips, book flights/hotels/event and conference rooms</span></p><p></p><p><span>• </span><span>Order meals book restaurants</span></p><p></p><p><span>• </span><span>Plan and organise customer visits and greet customers for the sales team</span></p><p></p><p><span>• </span><span>Post messages on TV screens</span></p><p></p><p><span>• </span><span>Manage and organize sales-related materials, purchase promotional items</span></p><p></p><p><span>• </span><span>Coordinate events (for customers and employees) and exhibitions in collaboration with marketing and</span></p><p></p><p><span>sales (booths, reservations, travel arrangements)</span></p><p></p><p><span>• </span><span>Participate in the creation of user and maintenance manuals</span></p><p></p><p><span>• </span><span>Contribute to the preparation, editing and verification of documents and presentation material</span></p><p></p><p><span>• </span><span>Recommend solutions to support customers during their visit</span></p><p></p><p><span>• </span><span>Other assigned responsibilities</span></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left"><span>Following receipt of a conditional offer of employment, <span>candidates will be required to complete additional job-related screening processes</span> as permitted or required by applicable law</span><span>.</span></p>