ASL Coordinator

Job Title

ASL Coordinator

Job Description

ASL Data Maintenance and Administration

Execute routine ASL updates and ensure record accuracy:

• Create, approve, and maintain ASL records in designated systems (e.g., SAP or equivalent)
• Ensure supplier data fields are complete and accurate, including:
  • Supplier status and classification
  • Approval scope and associated products/services
  • Supporting qualification documentation
• Perform administrative updates to ASL records based on input from SQEs or process owners
• Support execution of record changes, including supplier activation, updates, and blocking activities

Supplier Qualification Documentation Support

Ensure required documentation is properly captured and linked:

• Verify that required qualification documentation is available prior to ASL updates (e.g., audit records, certifications)
• Upload, maintain, and organize supporting documentation within ASL or associated systems
• Ensure alignment between ASL entries and supplier qualification records

Audit and Compliance Support

Assist in maintaining audit-ready ASL records:

• Prepare and provide ASL data, reports, and records in support of internal and external audits
• Ensure documentation is complete, traceable, and readily accessible
• Support identification and correction of data gaps or inconsistencies

Supplier Status Updates and Tracking

Execute supplier status changes based on defined inputs:

• Process updates to supplier status (e.g., Approved, Conditional, Blocked) based on:
  • Inputs from SQEs or quality teams
  • Qualification outcomes or audit results
• Track and document ASL updates and changes for traceability
• Ensure that only qualified suppliers are reflected as approved in the ASL

Reporting and Data Quality Support

Support ASL reporting and monitoring activities:

• Generate standard ASL reports as requested
• Assist in tracking:
  • Supplier approval status
  • Missing or incomplete qualification documentation
• Highlight potential data quality issues to the ASL Manager or SQEs

Cross-Functional Coordination

Support collaboration across teams involved in supplier management:

• Work with:
  • Supplier Quality Engineers (SQEs)
  • Procurement / Sourcing teams
  • Quality Systems teams
• Follow defined processes and ensure consistent application of ASL requirements
• Support communication related to ASL record updates and documentation needs

Key Interfaces

• Supplier Quality Engineering (SQE)
• Procurement / Supply Chain
• Quality Systems / QMS teams

Education

• Bachelor’s degree in:
  • Engineering (preferred),
  • Quality, Supply Chain, Business, or a related discipline
• Equivalent combination of education and relevant experience may be considered

Experience

• 2-5 years of experience in one or more of the following areas:
  • Supplier Quality
  • Quality Systems / QMS
  • Supply Chain / Procurement
  • Document control or data management in regulated environments
• Experience working within medical device, pharmaceutical, or other regulated industries preferred
• Experience supporting supplier qualification, purchasing controls, or audit activities is a plus

Knowledge and Technical Skills

• Basic understanding of:
  • Supplier qualification and purchasing controls
  • Quality Management Systems (QMS)
• Familiarity with regulatory expectations such as:
  • ISO 13485
  • FDA 21 CFR Part 820 (QSR)
• Experience working with:
  • Windchill, Appian, ERP systems (e.g., SAP) or document management systems
  • Controlled documentation and data governance practices

Core Competencies

• Strong attention to detail and data accuracy focus
• Ability to follow and execute standardized processes and procedures
• Good organizational and documentation management skills
• Effective communication and coordination across functions
• Ability to manage multiple tasks and prioritize work in a structured environment

How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the company’s facilities.
Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.
Indicate if this role is an office/field/onsite role.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.