Key Responsibilities

Event Coordination & Site Engagement

• Assist in planning, organizing, and executing site events and employee engagement activities.
• Actively participate in and support the site events committee.
• Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce.

Administrative & Office Management Support

• Provide overall office management and administrative support for the Phoenix site.
• Schedule meetings and maintain accurate records, calendars, and documentation.
• Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings.
• Plan, schedule, and arrange business meetings, including logistics and room coordination.
• Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed.

New Hire & Team Support

• Assist in scheduling and coordinating new hire orientation sessions and onboarding activities.
• Maintain organization charts, distribution lists, and team communication tools.
• Schedule, coordinate, and support team meetings, operating reviews, all-hands meetings, and other site forums as needed.

Documentation, Reporting & Communication

• Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials.
• Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry.
• Provide discrete and confidential coordination and handling of sensitive company information.

Office Organization & 5S

• Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency.
• Monitor office inventory and proactively replenish office supplies as needed.

Special Projects & Leadership Support

• Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager.
• Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision.
• Manage multiple projects and competing priorities, initiating follow‑up to ensure timely completion of commitments.

Qualifications / Requirements

• Bachelor’s Degree from an accredited college or university OR
  High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.

Desired Characteristics

• Strong ability to prioritize, anticipate needs, and work proactively.
• Demonstrated ability to maintain confidentiality of highly sensitive and confidential information.
• Ability to handle ambiguity, shifting priorities, and stressful situations effectively.
• Knowledge of GEHC policies and procedures (preferred).
• Proven ability to balance workload and meet short deadlines in a fast‑paced environment.
• Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web‑based tools.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to interact effectively across all organizational levels.
• Demonstrated organizational, coordination, and leadership capabilities.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership –always with unyielding integrity.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.