Administrative Assistant, Sales & Marketing (Six Month Fixed Term Contract – 0.6 FTE to Full-time)

Job Description:

At Ferring Pharmaceuticals, we help people around the world build families and live better lives. We are entrepreneurial and innovative, with a global team focused on scientific advances in reproductive and women’s health, gastroenterology and urology. Ferring + You is all about working together and sharing ideas, so that we can bring science to life for patients around the world.

Ferring+You

We are looking for a highly organised and proactive Administrative Assistant to provide operational and administrative support to the Specialty Medicine commercial team, including the Business Unit Head and sales and marketing teams. In this role, you will support the smooth execution of commercial activities across administration, logistics, approvals, procurement and team coordination.

Your day at Ferring

You will:

• Support the team across a range of sales and marketing activities.
• Coordinate commercial pre-approval processes and maintain compliant documentation.
• Assist with contracting, purchase orders, invoicing and supplier administration.
• Support procurement activities as a COUPA super-user in line with company policy.
• Support post-activity financial administration and spend reconciliation.
• Maintain filing, archiving and document-management processes.
• Manage inventory of marketing materials and support starter pack request handling.
• Coordinate travel, calendars and planning tools for the Specialty Medicine team.
• Plan and coordinate meetings, events and conference logistics, including travel and accommodation arrangements.
• Support marketing material approvals through Veeva PromoMats and assist with documentation for tenders and formulary submissions.

Behind our innovation…There’s you

To be successful in this role, you will bring:

• Previous experience in an administrative, team support or coordination role.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple tasks and competing deadlines.
• A collaborative working style and the ability to work effectively across teams. Strong written and verbal communication skills.
• Experience supporting events, procurement, invoicing or compliance-based processes will be highly regarded.

People come first at Ferring

Accredited Great Place to Work® employer, offering hybrid and flexible work arrangements and comprehensive benefits for employees. Get inspired by our commitment to advocate for everyone’s right to build a family, no matter who you are, where you live or who you love. Making a difference in the lives of millions of people means we succeed by working together. Our diverse backgrounds, experiences, expertise and perspectives enable us to find solutions to even the most challenging problems.

Behind our purpose… There’s you

If our mission and your vision are aligned, please apply.

We strive to build and maintain an inclusive and diverse workplace with equal opportunities and mutual respect for all employees regardless of their backgrounds and socioeconomic status.

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