Administrative Assistant

<p style="text-align:left"><b>Job Description Summary</b></p>#LI-Onsite <br>Location: Târgu Mureş, Romania<br>This role is based in Târgu Mureş, Romania. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.<br><br>Join Novartis and and be responsible for the independent delivery of profound administrative services in a local and a global context and ensure service levels are delivered in line with site requirements.<p style="text-align:inherit"><br /> </p><p style="text-align:left"><b>Job Description</b></p><div><b>Key Responsibilities</b></div><p></p><ul><li>General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.</li><li>Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.</li><li>Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.</li><li>Handling of administrative projects tasks with clearly defined content and time limitations</li><li>Acts as a team member for administrative projects and manages the administrative part of special tasks.</li><li>Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.</li><li>Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes.</li><li>Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)</li></ul><p></p><p><b>Essential Requirements</b>:</p><ul><li>Cross Cultural work experience. Collaborating across boundaries.</li><li><b>Customer value &amp; solutions</b>: Co-create compelling, customer-focused solutions; share best practices and HCS insights; use storytelling and effective communication.</li><li><b>Strategic &amp; organizational skills</b>: Understand organizational structures, franchise strategy prioritization, and transaction deal structuring.</li><li><b>Operational excellence</b>: Apply knowledge management, time management, and timely decision-making.</li><li><b>Mindset &amp; leadership</b>: Manage diversity, think proactively, and handle challenges effectively.</li><li><b>Languages :</b> Romanian, English, German proficiency is not essential but would be beneficial</li></ul><p></p><p><b>Commitment to Diversity and Inclusion / EEO paragraph:</b></p><p>Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.</p><p></p><p><b>Why Novartis:</b> Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? <a href="https://www.novartis.com/about/strategy/people-and-culture" target="_blank">https://www.novartis.com/about/strategy/people-and-culture</a></p><p><b>Join our Novartis Network:</b> Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: <a href="https://talentnetwork.novartis.com/network" target="_blank">https://talentnetwork.novartis.com/network</a></p><p><b>Benefits and Rewards: </b>Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: <a href="https://www.novartis.com/careers/benefits-rewards" target="_blank">https://www.novartis.com/careers/benefits-rewards</a></p><p style="text-align:inherit"><br /> </p><p style="text-align:left"><b>Skills Desired</b></p>