Administrative and Document Specialist

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

As an Administrative and Document Specialist, you will be a reliable member of our group, offering administrative assistance while maintaining strict confidentiality. You will engage with colleagues at all levels within Baxter and throughout our worldwide organization. Your responsibilities will include supporting site-wide communications across multiple platforms and aiding the Operations and Quality teams with important document revisions.

What You'll Be Doing

• Process changes, updates, and refinements to SOPs, Specs, PL cards, JIBs based on inputs from document SMEs in the TCU system.
• Notify document owners and distribution team to ensure procedures are successfully implemented.
• Handle screening calls, data entry for calendars (Outlook), expense management (Concur), correspondence, and other scheduled communications for assigned leaders.
• Prepare correspondence and other written materials as requested, including organizational announcements, reports, and edited presentations. Communications may include routine plant information, newsletters, digital content, posters, and other media forms.
• Develop and maintain spreadsheets and presentations, including data collection to support the Mountain Home plant as requested by assigned leaders.
• Coordinate and support leadership team meetings and projects.
• Support site visits, including coordination, scheduling, and catering.
• Plan and assist with travel arrangements for the leadership team.
• Assist with Human Resource staffing activities, including coordinating interviews, onboarding, and transfer hires.
• Acquire supplies and manage finances/budget for plant and HR activities.

What You'll Bring

• Proficiency in Microsoft Office Suite - Outlook, Excel, PowerPoint, Word, etc
• Polished written and verbal communication skills, capable of interacting with the senior leadership team.
• Experience interacting with a geographically dispersed team.
• A can-do mentality with demonstrated flexibility.
• Strong communication abilities to collaborate effectively with individuals at every level both inside and outside the organization.
• Strong organizational and project management skills.
• Ability to balance multiple requests simultaneously and prioritize effectively.
• Sensitivity to confidential matters.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $44,800 - $56,000 annually. We may pay more or less than the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

Applicants must be authorized to work for any employer in the U.S. We cannot sponsor or transfer sponsorship of an employment visa.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.