Accounts Payable Representative III

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

General purpose of the position

The Accounts Payable Representative III – Disbursements plays an important role within the Procure to Pay (P2P) organization, supporting the accurate, timely, and controlled execution of payments to suppliers and other authorized payees.

The position is responsible for supporting payment activities from payment proposal and validation through payment execution and confirmation, ensuring compliance with established payment schedules, internal controls, banking requirements, company policies, and service-level expectations.

This role also investigates and resolves payment exceptions, rejected or returned payments, and other disbursement-related discrepancies. The position requires close collaboration with Accounts Payable, Treasury, Vendor Master Data, Finance, internal business partners, banking institutions, and other stakeholders to ensure successful payment execution and minimize operational and financial risk.

Main Responsibilities

• Execute and support scheduled and ad hoc payment runs in accordance with established procedures, payment calendars, company policies, and internal controls.

• Review and validate payment proposals, ensuring accuracy, appropriate approvals, and compliance with established requirements prior to payment release.

• Ensure payments are accurately processed and transmitted through ERP systems, banking platforms, and applicable payment channels.

• Monitor payment execution and investigate rejected, returned, failed, delayed, or unusual transactions, coordinating corrective actions and reprocessing when required.

• Perform payment reconciliations and support payment cancellations, voids, stop payments, reissues, and recovery activities in accordance with established procedures.

• Maintain accurate documentation and audit trails while ensuring compliance with internal controls, segregation of duties, financial policies, banking requirements, and audit standards.

• Provide timely support to internal and external stakeholders regarding payment status, remittance information, payment exceptions, and other disbursement-related inquiries.

• Collaborate with Accounts Payable, Treasury, Vendor Master Data, Finance, banking partners, and other stakeholders to resolve issues and ensure effective payment processing.

• Prepare and analyze payment reports and operational metrics, identifying recurring issues, risks, and opportunities for process optimization, standardization, and automation.

• Maintain knowledge of relevant systems, payment methods, procedures, and controls; support process documentation, training, knowledge transfer, period-end activities, and other business requirements.

Basic Requirements (essential)

• • High school diploma.

• • Minimum of one year of experience in the accounting/finance field.

• • Experience in Shared Service Centers.

• • B2+ level of English.

• • MS Office: Word, Power Point, Outlook - basic+ Excel.

• • Experience with at least one ERP system (Oracle, SAP, JDEdwards, and/or Mainframe).

 

Additional Requirements (Preferred)

• Experience with banking platforms, payment files, electronic payment methods, or payment processing systems.

• Experience in payment reconciliation, rejected or returned payment resolution, and payment exception management.

• Knowledge of internal controls, segregation of duties, fraud prevention, and audit requirements related to payment processing.

• Experience in operational reporting and data analysis.

• Experience participating in process improvement, standardization, or automation initiatives.

Competencies

• Puts the customer first, demonstrating a strong commitment to delivering timely, accurate, and high-quality service to internal and external stakeholders.

• Takes ownership of results, demonstrating accountability, reliability, integrity, and commitment to achieving business objectives.

• Finds a better way every day, proactively identifying opportunities to simplify, standardize, automate, and continuously improve processes.

• Demonstrates strong accuracy and attention to detail when handling financial transactions and sensitive information.

• Applies strong analytical and problem-solving skills to identify root causes, resolve payment exceptions, and mitigate financial and operational risks.

• Demonstrates solid knowledge of the end-to-end Procure to Pay process, particularly Disbursements activities, controls, and compliance requirements.

• Effectively manages priorities and deadlines in a high-volume environment while maintaining quality, accuracy, and established service levels.

• Builds strong relationships and collaborates effectively across teams, communicating clearly and professionally with internal and external stakeholders.

• Demonstrates adaptability and continuous learning, embracing new technologies, systems, processes, and evolving business requirements.

• Maintains high professional, ethical, compliance, and confidentiality standards in all activities.

At Thermo Fisher Scientific, we are driven by our mission to enable our customers to make the world healthier, cleaner, and safer. As an Accounts Payable Representative III – Disbursements, you will contribute to this mission by helping ensure the accurate, timely, secure, and compliant execution of payments.

Your work will support strong supplier relationships, financial integrity, effective cash management, and the operational success of our global organization.

We foster an inclusive and collaborative environment where different perspectives are valued and continuous improvement is encouraged. We believe diversity, inclusion, integrity, and collaboration are essential to innovation and business success. As an equal opportunity employer, we are committed to maintaining a workplace free from discrimination and harassment.

Apply today and be part of a company that is making a difference!